Job Description

Job Description and Duties

Proficiency in American Sign Language (ASL) is required.

This position is for a 10 month school year with eligibility for an additional 2 months to be paid by State Special School Benefits through Unemployment Insurance.

The Middle School Secretary serves as a vital communication liaison, providing comprehensive clerical support while demonstrating proficiency in both American Sign Language (ASL) and written English to effectively serve students, staff, parents, and visitors. This position requires independent management of essential office operations, including developing correspondence to parents and community, maintaining confidential student records, and coordinating substitute teacher coverage arrangements. The secretary will use various technology platforms including Microsoft Office Suite, PowerSchool, Outlook, and Teams to compile student data, process communications, and support administrative functions. Key responsibilities include screening calls and visitors according to school protocol, scheduling appointments, managing office supplies and purchase orders, and providing critical support to the Principal, Curriculum Specialist, and middle school teachers. The role demands discretion in handling sensitive student information and the ability to coordinate emergency classroom coverage when needed. This position requires strong organizational skills, attention to detail, and the ability to work independently while maintaining professional communication standards across diverse stakeholder groups.

You will find additional information about the job in the .

Working Conditions

Subject to fingerprinting and criminal record clearance by the Department of Justice and Federal Bureau of Investigation and Tuberculosis clearance.

Special Requirements

• The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website.
• The position(s) require(s) fluency in the American Sign Language language. If the State of California does not have a current record documenting your fluency in this language, you will be required to successfully pass an approved language fluency test prior to being hired.

**EXAMINATION**

Individuals who do not have lateral transfer elgibility, must have taken and passed an examination to obtain list eligibility for the classification in order to apply.  List eligibility may be obtained by meeting the minimum qualifications as outlined in the examination bulletin, and obtaining a passing score on the exam.

The examination bulletin may be viewed on the California Department of Human Resources Web page at:

Limited Examination and Appointment Program (LEAP)

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Exhibit excellent attendance, punctuality, independence, and dependability.
• Demonstrate attention to detail and organized work habits.
• Ability to prioritize workload with good time management skills.
• Ability to function effectively in an electronic office, well-versed and skilled in the use of Microsoft Word, Excel, Outlook, and Adobe Acrobat, and Canva.com as essential tools in the workplace.
• Ability to work cooperatively and with tact, interacting with executive staff, department staff, other agencies, consultants, and vendors.

Benefits

Benefit information can be found on the CalHR website, , and the CalPERS website, .

MANDATORY STATEMENT OF QUALIFICATIONS INSTRUCTIONS

The Statement of Qualifications (SOQ) is separate from the application and is a narrative discussion of how each candidate's education, training, experience, and skills meet the qualifications to perform the functions as outlined in the duty statement.  The SOQ serves as documentation of each candidate's ability to present information clearly and concisely in writing.  The SOQ will be used in conjunction with the interview results to assist the interview panel in determining the most qualified candidate for the position.  If you do not have an expertise in a certain category, indicate this on the SOQ and include examples of similar experience that would demonstrate your ability or potential to perform the specific function.  

Mandatory SOQ Instructions

• Include your name on the top right hand corner of each page.
• Document should be single spaced, typed, font size 12.
• No more than 1 page.
• Responses should include all relevant experience, education and training for each question.
• All questions must be answered and numbered in the order provided.

A resume will not be considered a substitute for the SOQ.  If submitting with Employment Application electronically through CalCareer account, SOQ must be submitted via pdf.

Please answer the following questions below and include specific examples:

1. Describe your prior education, training, work experience, and any other relevant skills that make you qualified to perform the responsibilities listed in the duty statement.
2. Describe how you acquired your proficiency in American Sign Language (ASL).

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Statement of Qualifications -

  The Statement of Qualifications (SOQ) is separate from the application and is a narrative discussion of how each candidate's education, training, experience, and skills meet the qualifications to perform the functions as outlined in the duty statement.  The SOQ serves as documentation of each candidate's ability to present information clearly and concisely in writing.  The SOQ will be used in conjunction with the interview results to assist the interview panel in determining the most qualified candidate for the position.  If you do not have an expertise in a certain category, indicate this on the SOQ and include examples of similar experience that would demonstrate your ability or potential to perform the specific function.  

  SEE SOQ INSTRUCTIONS BELOW 

Job Tags

Permanent employment, Full time, Work experience placement, Work at office,

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